Tender for the purchase of film subtitling services

NGO Docudays is announcing a tender for the purchase of film subtitling services for the 21st Docudays UA International Human Rights Documentary Film Festival, taking place from May 31 to June 9, 2024.

Proposals must be submitted by 18:00 on May 17, 2024, to the email address [email protected]. Please indicate ‘Tender for the Purchase of Film Subtitling Services’ in the subject line.

For any questions or clarifications regarding the submission of the tender proposal, please send them in writing to [email protected].

To submit a proposal, the following documents are required in Ukrainian and English:

· Tender proposal in accordance with the terms of reference (download here)

· Information about the tenderer (download here)

· A letter confirming that the candidate is not in an exclusion situation*

Prices should be indicated in an all-inclusive format, with the price offer being a fixed price in UAH.

The Employer reserves the right to negotiate with the tenderers or request clarifications before determining the winner. The winner of the tender will be determined by the end of the working day on May 17, 2024.

The winner will be the tenderer whose offer complies with the instructions in the tender announcement, technical specifications, and is the most favourable for the buyer in terms of cost and quality of services.

*A candidate or tenderer will not be allowed to participate in the procurement procedure if:

1) it is bankrupt, subject to insolvency or liquidation proceedings, its assets are managed by a liquidator or court, it has entered into an agreement with creditors, its business activity is suspended, or it is in any similar situation arising from a similar procedure provided for by national legislation or regulations;

2) a final court verdict or final administrative decision has established that the candidate/participant is guilty of committing serious professional misconduct by violating applicable laws or regulations or ethical standards of the profession to which the candidate/participant belongs, or by committing any unlawful conduct that affects his/her professional reputation, if such conduct indicates malicious intent or gross negligence, including, in particular, any of the following actions:

i) intentionally or recklessly misrepresenting information necessary to verify the absence of grounds for exclusion or compliance with the selection criteria, or in the performance of a contract;

ii) entering into agreements with other business entities to distort competition;

iii) infringement of intellectual property rights;

iv) attempts to influence the decision-making process of the Procuring Entity (contracting party) during the procurement procedure; or

v) attempts to obtain confidential information that may give it an undue advantage in the procurement procedure;

3) a final court decision or a final administrative decision establishes that the tenderer violates its obligations to pay taxes or social insurance contributions in accordance with applicable law;

4) a final court decision establishes that the candidate/participant or persons authorized to represent them or control their decision-making are guilty of fraud, corruption, participation in a criminal organization, money laundering, terrorist financing, child labour (or any other form of human trafficking), or any other illegal activity that is detrimental to the interests of the NGO Docudays, Ukraine, Sweden, or the Swedish International Development Agency (Sida);

5) the tenderer has demonstrated significant deficiencies in the fulfilment of key obligations in the performance of a contract funded by Sida or the NGO Docudays, resulting in early termination of a legal obligation or the application of penalties or other contractual sanctions, or which has been revealed as a result of inspections, audits, or investigations; or

6) the candidate/participant, their subsidiary, another company belonging to the same group of companies as the candidate/participant, consortium partner or other affiliate of the candidate/participant is on the list of restrictive measures of Ukraine or the EU. Lists of persons, groups, organizations subject to EU restrictive measures are published on the website: www.sanctionsmap.eu. 

In their tender proposals, candidates or tenderers must certify by letter that they are not in any of the above situations.

Number of candidates who will be invited to submit bids: 4.

Tender proposal validity period: 30 days from the date of publication.

Contact for further information:

NGO Docudays UA / International Human Rights Documentary Film Festival Docudays UA

Procurement Manager: Oleksandra Piskova

+38 097 670 27 6712

[email protected]

 31 — 9 
June 2024
Tender for the production of promotional videos and video clips to advertise the programs of the 21st Docudays UA
till 03 May 2024
Tender for providing transportation for the participants
till 08 May 2024
Tender for the procurement of printed T-shirts
till 10 May 2024
Tender competition for decorating the locations
till 14 May 2024
Tender competition for purchasing the services of audio description of films
till 15 May 2024
Tender competition for organising accommodation for the guests
till 16 May 2024
Tender competition for providing simultaneous, consecutive, and sign language interpretation of the events
till 28 May 2024
Tender for the purchase of technical equipment rental services
till 29 May 2024