The Docudays NGO announces a tender for the procurement of technical equipment rental services for the 22nd International Human Rights Documentary Film Festival Docudays UA
Proposals must be submitted by 18:00 on June 4, 2025, to the email address [email protected]. Please indicate “Tender for technical equipment rental” in the subject line.
All questions or clarifications regarding the tender proposal should be sent in writing to [email protected].
Required Documents:
Tender proposal in accordance with the terms of reference (download here)
Information about the tender participant (download here). Please include a current extract from the Unified State Register of Legal Entities and Individual Entrepreneurs.
Document confirming the authority to sign the contract (for legal entities).
A confirmation letter stating that the candidate is not in a situation of exclusion.*
Prices should be stated in an “all-inclusive” format. The price proposal must be a fixed price in Ukrainian hryvnias.
The organizer reserves the right to conduct negotiations or request clarifications before determining the winner.
The winner of the tender will be determined by June 5, 2025.
The winner will be the candidate whose proposal complies with the instructions in the tender announcement and technical specifications, and is the most advantageous for the buyer in terms of cost and quality of services.
*A candidate or participant will not be allowed to take part in the procurement procedure if:
They are bankrupt, undergoing insolvency or liquidation proceedings, under administration by a liquidator or court, have entered into an arrangement with creditors, had their economic activities suspended, or are in any similar situation pursuant to national legislation or regulations.
A final court ruling or administrative decision has found the candidate/participant guilty of serious professional misconduct by violating laws, regulations, or ethical standards of their profession, or through conduct that impacts their professional reputation and indicates intent or gross negligence. This includes, but is not limited to:
Knowingly or negligently misrepresenting information required for the tender procedure or contract execution.
Colluding with other entities to distort competition.
Violating intellectual property rights.
Attempting to influence the decision-making process of the Contracting Authority during procurement.
Attempting to gain confidential information that may provide an unfair advantage during the procedure.
A final court or administrative ruling has established that the candidate is in breach of tax or social security obligations under applicable law.
A final court ruling has found that the candidate/participant or their representatives have committed fraud, corruption, participation in a criminal organization, money laundering, terrorism financing, child labor (or any form of human trafficking), or any other illegal activity that harms the interests of the Contracting Authority, the State of Ukraine, the State of Sweden, or the Swedish International Development Cooperation Agency (Sida).
The participant has shown significant shortcomings in fulfilling key obligations under a contract financed by Sida or the Contracting Authority, which led to early termination, penalties, or sanctions, or such issues were revealed during audits or investigations.
The candidate/participant, their subsidiaries, affiliates, consortium partners, or other related entities are listed in the sanctions lists of Ukraine or the EU. Lists of persons, groups, organisations subject to EU restrictive measures can be found at:www.sanctionsmap.eu.
Candidates or participants must confirm in writing, as part of their tender proposal, that they are not subject to any of the above exclusion situations.
Contact for inquiries:
Docudays NGO
Procurement Officer: Oleksandra Piskova
+38 097 670 27 67
[email protected]
