The Non-governmental Organisation “Docudays” announces a tender for the procurement of film subtitling services for the 22nd Docudays UA International Human Rights Documentary Film Festival from 6 June to 13 June 2025.
Offers must be submitted by 6:00 p.m. on 9 May 2025 to the email address [email protected]. The subject of the email must include “tender for the procurement of film subtitling services.”
All questions and/or clarifications regarding the submission of an offer for the tender must be sent in writing to the email address [email protected].
The following documents are required to submit an offer:
· tender offer in accordance with the technical specifications (download here);
· information about the tender participant (download here).
· letter confirming that the candidate is not in an exclusion situation*.
Prices must be indicated in an “all-inclusive” format. The price offer must be a fixed price in hryvnias.
The customer reserves the right to conduct negotiations with the tender participants or to request clarifications before determining the winner. The tender winner will be determined by the end of the working day on 12 May 2025.
The winner will be the candidate whose offer complies with the instructions in the tender announcement, the technical specifications, and is the most advantageous for the buyer in terms of cost and quality of services.
*The candidate or tender participant will not be allowed to participate in the procurement procedure if:
1) it is bankrupt, falls under the procedure of insolvency or liquidation, its assets are managed by a liquidator or court, it has made an agreement with creditors, its economic activities have been suspended or it is in any similar situation that follows from a similar procedure provided for by national law or legislative acts;
2) it was determined by a final court decision or final administrative decision that the candidate/competition participant is guilty of committing a serious professional misconduct by violating the current law or legislative acts or the ethical standards of the profession which the candidate/competition participant belongs to, or by committing any illegal behaviour that affects their professional reputation, if such behaviour reveals criminal intent or gross negligence, including, among other things, any of the actions listed below:
i) intentional or negligent distortion of information required to verify the lack of reasons for exclusion or fulfilment of the selection criteria, or during contract fulfilment;
ii) making agreements with other economic entities for the purpose of distorting competition;
iii) intellectual property rights violations;
iv) attempts to influence the process of decision making by the Procurer (party to an agreement) during the procurement procedure; or
v) attempts to obtain confidential information that can provide it with illegitimate advantages in the procurement procedure;
3) it was determined by a final court decision or a final administrative decision that the tender candidate is violating its obligations regarding the payment of taxes or social security contributions in accordance with the current law;
4) it was determined by a final court decision that the candidate/competition participant or individuals authorised to represent it or control its decision making are guilty of fraud, corruption, participation in a criminal organisation, money laundering, funding terrorism, using child labour (or any other forms of human trafficking) or any other illegal activities that damage the interests of the Non-governmental Organisation “Docudays”, Ukraine, Sweden, or the Swedish International Development Cooperation Agency (Sida);
5) the tender participant has demonstrated significant shortcomings in fulfilling its core obligations while implementing the contract funded by Sida or the Non-governmental Organisation “Docudays,” which has led to an early termination of legal obligations or to the application of a penalty or other agreed sanctions, or which has been discovered as a result of checks, audits, or investigations; or
6) the candidate/competition participant, its subsidiary, another company that belongs to the same group of companies, its consortium partner or another affiliated entity are on the list of restrictive measures of Ukraine or the EU. The lists of entities, individuals, groups, organisations which are affected by the EU restrictive measures are published on the website: www.sanctionsmap.eu.
Candidates or tender participants must verify with a letter in their tender offers that they are not in any of the situations listed above.
Number of candidates that will be offered to submit tender offers: 4.
Term of validity of the tender proposal: 30 days from the moment of publication.
Contacts for information:
Non-governmental Organisation “Docudays”/Docudays UA International Human Rights Documentary Film Festival
Oleksandra Piskova, Authorised Purchasing Representative
+38 097 670 27 67
